1. Letter Head (Heading)
A letterhead is the heading at the top of a sheet of letter paper
(stationery). That heading usually consists of a name and an address,
and a logo or corporate design, and sometimes a background pattern. The
term “letterhead” is often used to refer to the whole sheet imprinted
with such a heading.
2. Date
Date of letter containing the date, month and year of the letter was
made. The format of writing the date on the letter is usually located on
the left or right of a letter.
The form of writing dates can be divided into two styles of writing, namely:
British Style
Forms of writing usually placed on the blank line below the title. And usually made with a date format (day-month-year).
Example: (month / day / year) (09/02/1991)
American Style
While in american style for a date in the format (month-on-year).
Example: (day / month / year) (09/02/1991)
3. Inside address
The address of the person you are writing to along with the name of the
recipient, their title and company name, if you are not sure who the
letter should be addressed to either leave it blank, but try to put in a
title, i.e. “Director of Human Resources”. Skip a line between the date
and the salutation.
4. Solutation
A salutation is a greeting used in a letter or other written
communication, such as anemail. Salutations can be formal or informal.
The most common form of salutation in a letter is Dear followed by the
recipient’s given name or title. For each style of salutation there is
an accompanying style of complementary close, known as valediction.
IF YOU KNOW the person’s name:
Dear Ms / Miss / Mrs / Mr / Dr + Highways
Example: Dear Mr. Miller
You also can write his full name, but we have to eliminate his title
(Mr / Mrs). This is very useful if you do not know the gender.
Example: Dear Chris Miller
IF YOU DO NOT KNOW the person’s name:
There are several ways to write Greetings if you do not know the name of the person you want, which is as below:
British English
• Dear Sir / Dear Sirs = If recipients men
• Dear Madam = If the recipients of women
• Dear Sir or Madam = If the recipient is unknown sex
American English
• Gentlemen = If recipients men
• Ladies = If the recipient perempuani
• Ladies and Gentlemen = If the recipient does not know the sex, or
• To Whom it may concern = If the recipient is unknown sex
punctuation mark
In British English, do not use any punctuation, or you can use a comma
• Dear Mr Miller
• Dear Mr. Miller,
In American English, use punctuation “colon”
• Dear Mr. Miller:
5. Body of the letter
The body is where you write the content of the letter; the paragraphs
should be single spaced with a skipped line between each paragraph. Skip
a line between the end of the body and the closing.
The letter is the most important thing in a Business Letter. The
contents must truly represent all of what you want to convey. Do not
forget also to put manners. Here is a guide:
• Begin with a capital letter faithfully pawal sentence.
• Writing the Business Letter should be left flat.
• Provide one space for each new paragraph.
ISI
• First paragraph: Introduction and the reason why you are writing the letter.
• The next paragraphs: Explain in detail why you send a letter to him, including the background, and others as deemed necessary.
• Last Paragraph: Conclude your reason once again and hope to the recipients of the letter
6. Complimentary close
Let’s the reader know that you are finished with your letter;
usually ends with Sincerely, Sincerely yours, Thank you, and so on. Note
that there is a comma after the end of the closing and only the first
word in the closing is capitalized. Skip 3-4 lines between the closing
and the printed name, so that there is room for the signature.
Greetings Closing the strongest association with Greetings. Usually
there are some rules that need our attention. The presentation also
differs between British English and American English as the following
explanation:
British English
• If you use the name of the recipient Greetings, the greeting lid is “Yourssincerely” or “Sincerely yours”.
• If you do not use the name of the recipient on Greetings, the greeting cap its is “Yours faithfully” or “Faithfully yours”.
American English
Use “Sincerely” or “Sincerely yours”, for all cases, which would you use the recipient’s name or not.
In the email, you can use the following to cap its greeting:
• Regards
• Kind regards
• Best wishes
7. Signature
Your signature will go in this section, usually signed in black or blue ink with a pen.
ADDITION ;
1. Reference
Reference letter is a letter that was made by a person or agency on
behalf of the information about the state of one’s own pros and cons as
requested by the other party.
2. Enclosure
If letter contains other document other than the letter itself your
letter will include the word “Enclosure.” If there is more than one you
would type, “Enclosures (#)” with the # being the number of other
documents enclosed, not including the letter itself.
3. Carbon Copy
Use of Carbon copy included if there is a copy of the letter was also
sent to other than recipients. If a copy of a letter sent more than one
letter a copy of the recipient’s name separated punctuation comma (,).
Usually the letter writing carbon copy shortened to “cc:”. example:
cc: Fachmi Medisian…
4. Post Script
Postscript located two spaces below the signature or initials of
reference. Never use a postscript to add something that is forgotten for
writing letters. Instead, rewrite the letter.
5. Subject
Is a line that is not so necessary. Subject to the letter often helpful
to the recipient, especially if they receive a lot of letters. If you
include the subject line, this should be directly under the name of
“honor”, for placement subject to
divided into two placements, namely:
British Style:
The subject was placed under Salutation (among Salutation to the Body of the letter).
American Style:
Subjects placed on Salutation
Sumber :
1.
http://www.letterformat.net/letter/business-letter-format-styles
2.
http://en.wikipedia.org/wiki/Businessletter
3.
http://www.studyenglishtoday.net/business-letter-parts.html
